boi is strongly committed to protecting your privacy.
This privacy notice tells you how we collect, use and store personal information when you visit our websites – including theboi.co.uk and debatingmatters.com – on all digital platforms and use our services.
We collect personal information from:
- visitors to our websites;
- people who subscribe to our email newsletters;
- people who contact us via social media;
- people who share our content via social media;
- people who donate;
- people who attend our events;
- people who participate in our events;
- people who email;
- people we meet in person;
- current and former staff.
WHAT INFORMATION DO WE COLLECT AND HOW?
The information we gather falls into two categories:
- Information anonymously and automatically tracked that is gathered as visitors navigate through our site and/or use our email newsletters, share our content on social media, and those who donate to us or pay to become associates.
This information is collected by third-party service providers on our behalf. Third parties featured on or linked to by our website include Google Analytics and Mailchimp. Other services may be added in due course and we commit to making clear which services we use. These third parties may be gathering information through processes we don’t control. Please click on the individual service names to read their privacy policies.
- Information voluntarily supplied by visitors to the site when they register, sign up to receive our email newsletters, get tickets for our events or give us a donation.
We have third-party agents, subsidiaries, affiliates and partners that perform functions on our behalf, including, but not limited to, hosting, content syndication, content management tools, social media integration, marketing, analytics, billing and customer service. These entities may have access to personally identifiable information if needed to perform their functions. If such access is required, the third parties will be obligated to maintain the confidentiality and security of that personally identifiable information. They are restricted from using, selling, distributing or altering this data in any way other than to provide the requested services to the relevant websites.
We use two content-management systems, Expression Engine and WordPress. We do not collect, store or use any of your information on either system, except for Debating Matters (debatingmatters.com), where we keep a limited amount of information required to enable us to contact individuals at schools and colleges where necessary.
Battle of Ideas charity uses third-party payment gateway services to collect and store information about donations.
Battle of Ideas charity can view each donor’s name, email address if provided to the third-party, amount received and in some cases the location and address if the donor agrees to provide that information. Our financial control is limited to cancelling or refunding a donation. We may store some information for our own administrative or accounting records and we may occasionally contact someone who has paid through these services in relation to current or future payments where this becomes necessary – for example, if a payment method needs to be changed.
EMAILING THE TEAM DIRECTLY
We use Microsoft Exchange mail which uses Transport Layer Security (TLS) to encrypt and protect email traffic by default. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
EVENT PARTICIPANTS AND PARTNERS
We keep emails, contact details and any other information provided by speakers, judges, teachers and other event participants in our inboxes and internal databases.
For staff, we store name, email, address, and financial information for administrative and financial purposes. This will apply to former staff, too, where appropriate.
LINKS TO OTHER WEBSITES
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
CHANGES TO OUR PRIVACY NOTICE
We keep our privacy notice under regular review. This privacy notice was last updated in February 2019. We are currently reviewing our Privacy Notice.
HOW TO CONTACT US
T: +44 (0)20 7269 9224
or write to us at:
Chief Executive Officer
Battle of Ideas (boi)
Unit 208, Cocoa Studios
The Biscuit Factory